Kollega – Expand your team without increasing your headcount.
Imagine every employee had an additional colleague who worked reliably alongside them, handled routine tasks, and was available whenever needed. Kollega makes exactly that possible.
Great people leave. Finding new ones takes months.
The skilled labor shortage is no longer a future concern. It is already part of everyday business. Projects are delayed, requests pile up, content remains unfinished, and your team operates at its limit for too long. What if you could close these capacity gaps much faster instead of waiting months?
Open positions remain unfilled for too long
Recruiting often takes four to six months. The work cannot wait that long.
Top performers compensate until they burn out
Your strongest employees take on additional responsibilities. Over time, this makes your organization more vulnerable.
Routine work ties up valuable capacity
Proposals, reports, inquiries, and documentation consume hours, even though many of these tasks could be completed much faster.
Growth is limited by capacity, not ideas
You could accomplish more, but your team lacks the time, resources, and day-to-day support to make it happen.
Not another tool. An additional colleague.
Kollega is not another SaaS tool your team has to learn on the side. Kollega provides specialized AI colleagues that integrate into your existing workflows and take on specific tasks – aligned with your company, your processes, and your pace.
Someone leaves? Kollega helps take over.
When an employee leaves, valuable knowledge should not leave with them. Kollega helps stabilize workflows, keep knowledge accessible, and close operational gaps more quickly.
Grow your team without adding a new position
Every employee can have an AI colleague by their side to handle routine work, including content, documents, presentations, data preparation, and standard communications.
Scale without additional headcount
Increase output without having to fill every new capacity need through the labor market. Kollega supports your team wherever the most time is currently being lost.
One call. A completed report in your inbox.
Fabian calls Kollega and requests customer research. Kollega searches the CRM and the web, creates a PDF report, and sends it back by email – all while Fabian is already on his way to the next meeting.
6 Kollegas that make it easy to get started
For companies that want to get started quickly and see results fast. Ranked by feasibility, integration effort, and time to measurable value.
Kollega administrative staff
“Standard tasks are completed quickly and reliably – without a growing backlog.”
Processes recurring cases, reviews inputs, creates standard responses, and documents each case automatically.
✔️ Processing time per case: hours > minutes
✔️ Time saved per team: 10–20 hours per week
Ideal for companies that want to get started quickly and provide immediate relief for their teams.
Kollega IT service
“Handle more tickets without adding more first-level support staff.”
Handles password, access, and standard service requests, prioritizes them automatically, and provides the IT team with clearly prequalified handovers.
✔️ First-level response time: hours > minutes
✔️ Tickets resolved automatically: 40–60%
Ideal for teams with high request volumes and recurring standard cases.
Kollega project management
“Less coordination chaos. More clarity in everyday project work.”
Creates meeting minutes, prioritizes action items, tracks deadlines, and automatically prepares status updates.
✔️ Meeting follow-up: 60 minutes > 10 minutes
✔️ On-time delivery: noticeably more consistent
Ideal for teams with frequent meetings, extensive coordination, and multiple ongoing projects.
Kollega sales
“From initial contact to proposal, no lead is unnecessarily lost.”
Researches prospects, creates personalized outreach, guides leads through the funnel in a structured way, and generates proposals in a short amount of time.
✔️ Initial outreach response rate: 3–5x higher
✔️ Administrative time per sales representative: approximately 15 hours less per week
Ideal for sales teams that want to handle more leads and close deals faster.
Kollega procurement
“Every percentage point saved in procurement directly improves your margins.”
Creates supplier inquiries at scale, compares quotes automatically, monitors deadlines, and generates purchase recommendations based on existing consumption data.
✔️ Purchasing terms: 2–4% better
✔️ Time saved in procurement: 8–12 hours per week
Ideal for companies with high purchasing volumes and recurring procurement processes.
Kollega customer service
“Every unanswered request costs trust.”
Answers standard inquiries immediately, prequalifies complex cases, and forwards them with a suggested solution. The knowledge base grows with every case processed.
✔️ Response time for standard inquiries: days > minutes
✔️ Inquiries resolved immediately: 50–70%
Ideal for teams that want to improve service quality and significantly reduce response times.
How to onboard your Kollega
Kollega is trained within your organization just like a new employee. The core capabilities are already in place. What makes your company unique is developed together with you: your processes, templates, language, and rules.
This turns general-purpose AI into a Kollega that fits your organization.
What your Kollega can already do
✔️ Read, understand, and create documents: Whether Word, PDF, or PowerPoint, Kollega reads existing materials, understands their content, and creates new documents with the appropriate structure.
✔️ Receive and send emails and text messages: From confirmations and follow-ups to notifications, Kollega can communicate independently.
✔️ Handle inbound and outbound calls: Confirm appointments, return calls, gather information, or share updates.
✔️ Complete recurring tasks automatically: Regular workflows run in the background according to your specifications and at the times you define.
What we teach Kollega together
Getting to know your organization: We learn how your company works. Which tasks should Kollega take on? Which processes are already in place? Where does the most friction occur today?
Training: We teach Kollega how work gets done in your organization, including your templates, systems, rules, language, and quality standards.
Trial period: Kollega begins working while you review the results. Together, we fine-tune the setup until everything works reliably.
Permanent team member: Kollega becomes part of your team. It understands your workflows, provides reliable support, and continues to improve with every task.
How your Kollega’s salary is determined
No hourly rate. No per-user license. Instead, the pricing model follows the logic of a real hire: an initial interview, a trial period, and permanent employment – with a clear performance-based structure.
Step 1: Initial interview
Together, we define the tasks, goals, job profile, and expectations. This consultation is free and comes with no obligation.
Step 2: Trial period (3–6 months)
A fixed starting salary applies while Kollega is being trained and the knowledge base is being built. You can cancel at any time.
Step 3: Permanent employment
An adjusted salary plus a performance bonus for each completed task. You pay for results, not effort.
Frequently asked questions
Does Kollega replace my employees?
No. Kollega is not a replacement, but an addition to your team. It supports employees with routine tasks, documentation, and standard communications, allowing them to focus on work that truly requires human expertise.
Is my data secure?
Yes. Kollega operates in full compliance with GDPR requirements on EU-based servers. All data remains encrypted within your company environment, and no information is shared with third parties. Your knowledge base belongs exclusively to your organization.
How much does Kollega cost?
Kollega is not licensed – it is hired through a salary-based model. During the trial period, a fixed starting salary applies. Afterward, the model consists of a performance-based salary plus a success fee. The exact cost depends on the area of responsibility and the complexity involved. The initial interview is free and comes with no obligation.
Why is there no fixed price on the website?
As with a traditional position, the required effort and value depend on the specific area of responsibility, the complexity of the processes, and the value created.
How long does it take for Kollega to become operational?
The core capabilities are available immediately. Individual training based on your processes, templates, language, and rules takes place during the trial period. Depending on the complexity of the role, Kollega typically becomes independently productive within two to six weeks.
Do I need to change or replace my existing systems?
No. Kollega integrates into your existing workflows and works with the tools you already use. No system migration is required – Kollega adapts to your company, not the other way around.
Can I cancel Kollega at any time?
Yes. During the trial period, you can cancel at any time without a minimum term or hidden costs. Flexible agreements are also available afterward, based on the principles of traditional employment relationships.
Ready to grow your team?
Choose the Kollega that best fits your needs and send your request directly to our team.